Job Overview
We are seeking an energetic and highly organized Secretary/Office Manager to join our dynamic team. This pivotal role combines administrative excellence with office leadership, ensuring smooth daily operations and fostering a professional, efficient work environment. The ideal candidate will be proactive, detail-oriented, and possess a passion for supporting team success through effective office management, excellent communication, and strategic organizational skills. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your skills in a fast-paced setting.
Duties
- Manage daily office operations, including overseeing front desk activities and multi-line phone systems to ensure seamless communication.
- Coordinate scheduling and calendar management for executives and team members, optimizing time allocation and meeting arrangements.
- Handle vendor management by sourcing, negotiating, and maintaining relationships with suppliers and service providers.
- Support human resources functions such as onboarding new staff, maintaining confidential personnel records, and assisting with training & development initiatives.
- Perform bookkeeping, accounting, and financial tasks using accounting software like QuickBooks; manage invoicing, expense tracking, payroll processing, and budgeting activities.
- Organize events, meetings, and company functions through detailed planning and logistics coordination to foster team engagement.
- Maintain accurate filing systems, handle confidential information with discretion, and ensure compliance with organizational policies.
Skills
- Proven experience in office management or administrative roles with strong clerical skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with spreadsheets and other productivity tools.
- Demonstrated experience with accounting software such as QuickBooks or similar financial software; solid understanding of bookkeeping and basic accounting principles.
- Excellent communication skills—both verbal and written—with professional phone etiquette and client communication expertise.
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Supervising experience or team management capabilities that foster a collaborative work atmosphere.
- Knowledge of human resources processes including onboarding, payroll management, and employee relations.
- Experience in event planning, vendor negotiations, office experience, and handling confidential information responsibly.
- Technical proficiency in office equipment (multi-line phones, fax machines) and familiarity with medical office management (if applicable).
Join us to be part of a vibrant organization where your organizational talents will make a real impact! We value proactive professionals who thrive on creating efficient workflows while supporting our team’s success every step of the way.
Pay: $19.50 - $24.00 per hour
Benefits:
Work Location: In person