Job Summary
The Administrator will support daily office and administrative operations, ensuring compliance with regulatory requirements (IFSCA guidelines), maintaining high corporate standards, and enabling a seamless working environment in an international financial services ecosystem.
Key Responsibilities
1. Office Administration
- Manage day-to-day office operations in line with corporate standards.
- Maintain records, documentation, and filing systems (physical & digital).
- Handle correspondence and internal communication.
2. Facility & Infrastructure Management
- Oversee office facilities, housekeeping, pantry, and security services.
- Coordinate maintenance, repairs, and workspace readiness.
- Ensure compliance with GIFT City norms and safety standards.
3. Vendor & Service Management
- Coordinate with approved vendors within GIFT City ecosystem.
- Support contract documentation aligned with compliance policies.
4. Compliance & Regulatory Support
- Maintain records in line with IFSCA / SEZ regulations.
- Support internal/external audits and inspections.
- Ensure adherence to corporate governance and documentation standards.
5. Meeting & Client Coordination
- Arrange meeting rooms, video conferencing, and client visits.
- Support senior management and client-facing activities.
- Coordinate travel bookings and logistics.
6. Procurement & Inventory
- Manage office supplies and procurement requests.
- Ensure cost control and proper documentation of purchases.
- Maintain asset and inventory records.
7. Internal Coordination
- Liaise with HR, Finance, IT, and Compliance teams.
- Provide administrative support to employees.
- Ensure smooth communication and issue resolution.
Candidate//'s Profile:
- Min 2-5 years of administrative experience.
- Bachelor’s degree in any discipline.
- Familiarity with GIFT City / SEZ environment is an advantage.
- Proficiency in MS Office (Excel, Word, Outlook).
- Good communication and coordination skills.