Receptionist & Office Administrator
Location:
Edinburgh (office‑based, 5 days per week)
We are looking for an enthusiastic and resilient individual to join our team as
Receptionist & Office Administrators
. This is a fantastic opportunity for motivated, career‑driven people with 1–2 years’ experience who are ready to take the next step in a dynamic and fast‑paced environment.
About the Role
As a Receptionist & Office Administrator, you’ll be the first point of contact for colleagues, clients, and visitors — ensuring a welcoming, professional experience while keeping the office running smoothly day to day. You’ll play a central role in supporting operations, managing schedules, and providing essential administrative support.
Key Responsibilities
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Answer incoming calls promptly and professionally, creating a positive first impression.
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Welcome visitors and assist colleagues with office‑related queries.
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Coordinate meeting rooms and office spaces — managing bookings, set‑ups, and refreshments.
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Support travel arrangements, including diary management, transport bookings, and logistics.
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Maintain office organisation, supplies, and equipment to ensure everything is available and working.
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Liaise with suppliers, contractors, and building management for maintenance and repairs.
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Provide administrative support across documents, invoices, purchase orders, and events.
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Assist with onboarding and leavers — preparing passes, equipment, and asset returns.
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Contribute to a positive, collaborative office culture where resilience and initiative are valued.
What We’re Looking For
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Strong communication skills and confidence in handling calls and enquiries.
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High standards of professionalism, organisation, and attention to detail.
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Resilience and adaptability in a busy environment.
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A proactive, “can‑do” attitude and willingness to take ownership of tasks.
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Previous office or administrative experience (1–2 years) preferred.
What We Offer
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A supportive team environment where your contribution is recognised and valued.
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Opportunities to grow your skills and progress your career.
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Exposure to a wide range of responsibilities, giving you a strong foundation for future roles.
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A culture that celebrates initiative, commitment, and fresh ideas.