Personal Assistant to VC

Educational Qualifications :
Candidate should be a graduate from recognized university

Professional Experience :
Minimum: 5 years of relevant experience as a Personal Assistant/Administrative Officer in a reputed educational institution, university, corporate organization, or government office.

Experience in handling senior executive offices, academic administration, or higher education institutions will be preferred.

Computer Skills :

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Google Workspace (Docs, Sheets, Slides, Calendar, Drive)

• Email and Calendar Management

• ERP/University Management Systems (Oracle ERP or equivalent)

• Video Conferencing Platforms (Microsoft Teams, Zoom, Google Meet)

• Document Management Systems

• Internet Research and Online Collaboration Tools

• Data Management and Report Preparation
  

Key Responsibilities :

• Manage the Vice Chancellor's daily schedule, appointments, meetings, and travel arrangements.
• Organize and prioritize correspondence, emails, telephone calls, and official communications.
• Prepare meeting agendas, minutes of meetings (MoM), presentations, reports, and official documents.
• Draft, review, and format official letters, circulars, notices, and confidential correspondence.
• Monitor follow-up on decisions and action points assigned by the Vice Chancellor.
• Ensure timely communication between the Vice Chancellor's office and various university departments.
• Handle confidential and sensitive information with the highest level of integrity.
• Ensure compliance with university policies, statutory regulations, and administrative procedures.
• Perform any other duties assigned by the Vice Chancellor from time to time.