Procurement & Lab Coordinator

Job Title: Procurement & Lab Coordinator

Location: Eindhoven, Netherlands / Redmond, WA

Employment Type: Permanent, Full‑Time

Role Summary

We are seeking a highly organized and proactive Procurement & Lab Coordinator to support laboratory operations, procurement activities, vendor management, and cross-functional project coordination. This role will serve as a key operational partner for researchers, engineers, and external vendors, ensuring smooth lab operations, timely procurement, logistics coordination, compliance adherence, and continuous process improvement.

Key Responsibilities

Procurement & Vendor Management

• Manage Purchase Requisitions (PRs) and Purchase Orders (POs) in compliance with organizational procurement policies and procedures.
• Lead end-to-end procurement activities, including sourcing, purchasing, vendor onboarding, and order tracking.
• Coordinate procurement of tools, laboratory equipment, consumables, hardware, chemicals, and other operational supplies.
• Build and maintain strong relationships with suppliers, vendors, and internal stakeholders.
• Monitor procurement performance metrics, including schedule adherence, workload management, and project execution.

Laboratory Operations & Coordination

• Support day-to-day laboratory operations and act as a primary point of contact for researchers, engineers, and lab users.
• Coordinate installation, relocation, decommissioning, and maintenance of laboratory equipment.
• Support laboratory modifications and infrastructure changes in collaboration with facilities and cross-functional teams.
• Ensure laboratory resources, equipment, and services are available to support ongoing projects and operational requirements.

Logistics & Asset Management

• Coordinate domestic and international shipping activities, ensuring timely delivery of equipment and materials.
• Resolve logistics issues and work closely with vendors, carriers, and internal stakeholders.
• Support asset tracking, auditing, inventory management, and record maintenance.
• Coordinate vendor access, site visits, equipment deliveries, and laboratory tours.

Project & Stakeholder Coordination

• Partner closely with researchers and engineering teams to coordinate project activities from planning through completion.
• Track operational tasks through established task management systems and ensure timely execution.
• Facilitate communication between stakeholders, vendors, facilities, procurement teams, and laboratory personnel.
• Support off-site storage management, rigging services, vendor coordination, and related operational activities.

Process Improvement & Compliance

• Document, maintain, and improve operational and procurement processes.
• Conduct periodic audits of procurement, inventory, and laboratory processes.
• Identify inefficiencies and recommend process improvements to enhance operational effectiveness.
• Ensure compliance with organizational policies, safety standards, and procurement guidelines.

Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, Operations Management, Logistics, or a related discipline.
• 3–8 years of experience in procurement, laboratory operations, facilities coordination, supply chain, or project coordination roles.
• Experience managing procurement activities, vendor relationships, and logistics operations.
• Background working in a research, engineering, manufacturing, laboratory, or technical environment is preferred.
• Experience with asset management, inventory control, and operational audits is highly desirable.

Required Skills

• Procurement and Purchase Order (PO) Management
• Vendor Management and Supplier Coordination
• Supply Chain and Logistics Operations
• Inventory and Asset Management
• Project Coordination and Task Tracking
• Stakeholder Management and Cross-Functional Collaboration
• Process Documentation and Continuous Improvement
• KPI Monitoring and Reporting
• Problem-Solving and Operational Planning
• Strong Verbal and Written Communication Skills
• Proficiency in ERP, Procurement, and Microsoft Office Tools

Preferred Skills

• Experience supporting laboratory, R&D, engineering, or manufacturing environments.
• Knowledge of procurement compliance and vendor onboarding processes.
• Familiarity with facilities coordination and laboratory safety requirements.
• Experience working in fast-paced, global, cross-functional organizations.

About HCLTech

HCLTech is a global technology company with over 226,000 employees across 60 countries. We deliver industry-leading capabilities in AI, digital, engineering, cloud, and software services. Our expertise spans multiple industries including Financial Services, Manufacturing, Healthcare, Telecom, and Semiconductor, helping clients drive innovation and transformation at scale.