Job Overview
We are seeking a dynamic and organized Secretary/Receptionist to join our team! This vital role serves as the first point of contact for visitors and clients, ensuring a welcoming atmosphere while efficiently managing administrative tasks. The ideal candidate will possess excellent communication skills, be highly organized, and demonstrate proficiency in office management and computer literacy. Your energetic approach will help streamline daily operations, support our team, and enhance client interactions. This paid position offers an exciting opportunity to develop your administrative expertise in a professional environment.
Duties
- Greet visitors and clients warmly, providing exceptional customer service and ensuring a positive first impression
- Manage multi-line phone systems, directing calls with professionalism and courtesy while maintaining phone etiquette
- Handle front desk responsibilities including scheduling appointments, managing visitor logs, and maintaining a tidy reception area
- Perform clerical duties such as data entry, filing, proofreading, and word processing using Microsoft Office and Google Workspace tools
- Assist with calendar management, scheduling meetings, and coordinating appointments for staff members
- Support office management tasks including inventory tracking, supply ordering, and basic bookkeeping with QuickBooks or similar software
- Provide administrative support through document preparation, proofreading, and ensuring accurate data entry and record keeping
Experience
- Proven office management or administrative experience in a fast-paced environment
- Strong clerical background with familiarity in filing systems, data entry, and document processing
- Excellent computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and general computer literacy
- Experience handling multi-line phone systems and providing exceptional phone reception with professional phone etiquette
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Personal assistant or front desk experience is a plus, along with familiarity in bookkeeping or QuickBooks software
Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on delivering excellent customer support while maintaining smooth office operations. This role is perfect for someone eager to grow their administrative career in a supportive environment that recognizes your skills and dedication.
Pay: $13.00 - $16.00 per hour
Benefits:
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Paid time off
- Parental leave
- Referral program
Work Location: In person