Job Description – Personal Assistant to the CEO Position
Personal Assistant (PA) to the CEO
Location
Greater Noida / Delhi NCR (Work from Office with occasional travel)
Reporting To
Founder & CEO
Employment Type
Full-Time
About the Role
We are looking for a highly organized, proactive, and trustworthy Personal Assistant to provide executive, administrative, and operational support to the CEO. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, following up on business priorities, and ensuring the CEO's day-to-day activities run efficiently.
Key Responsibilities of Support
- Manage the CEO's calendar, appointments, meetings, and travel plans.
- Prioritize daily schedules and ensure timely follow-ups.
- Screen calls, emails, and correspondence.
- Draft emails, letters, reports, presentations, and meeting notes.
- Prepare agendas and record Minutes of Meeting (MoM).
Business Coordination
- Coordinate with internal teams, clients, vendors, and business partners.
- Track action items and ensure timely completion.
- Follow up with stakeholders on pending tasks.
- Support execution of strategic initiatives and special projects.
Administrative Support
- Organize documents, contracts, and confidential records.
- Maintain digital and physical filing systems.
- Prepare reports, dashboards, and presentations.
- Assist in organizing events, meetings, and business travel.
Communication
- Act as the first point of contact on behalf of the CEO.
- Handle professional communication with clients, government agencies, educational institutions, and corporate partners.
- Maintain confidentiality at all times.
Personal Assistance
- Assist with personal scheduling and appointments as required.
- Coordinate travel, accommodation, and expense management.
- Handle miscellaneous tasks delegated by the CEO.
Required Skills
- Excellent written and verbal communication.
- Strong organizational and multitasking abilities.
- High attention to detail.
- Professional etiquette and presentation.
- Ability to work independently under pressure.
- Strong follow-up and execution skills.
- High integrity and discretion with confidential information.
- Problem-solving mindset and positive attitude.
Technical Skills
- Microsoft Office (Word, Excel, PowerPoint)
- Outlook
- Google Workspace
- Calendar Management
- Zoom / Microsoft Teams / Google Meet
- AI productivity tools such as ChatGPT or Microsoft Copilot (preferred)
Qualifications
- Bachelor's degree in Business Administration, Management, or a related field.
- 0–3 years of experience as a Personal Assistant, Executive Assistant, or similar role.
- Fresh graduates with exceptional organizational and communication skills may also apply.
Preferred Qualities
- Strong ownership mindset.
- Excellent time management.
- Ability to handle multiple priorities.
- Flexible with working hours when required.
- Professional, reliable, and trustworthy.
- Quick learner with a growth mindset.
Key Performance Indicators (KPIs)
- Calendar accuracy and meeting coordination.
- Timely completion of follow-ups.
- Response time to emails and communications.
- Quality of documentation and reports.
- CEO satisfaction and operational efficiency.
- Confidentiality and professionalism.
Compensation
Competitive salary based on qualifications and experience, along with performance-based incentives and career growth opportunities.
Pay: ₹10,281.28 - ₹43,787.70 per month
Work Location: In person