Job Summary
The Logistics & Warehouse Coordinator is responsible for planning, coordinating, and monitoring all logistics, warehouse, inventory, and quality control activities to ensure the efficient movement, storage, and delivery of goods. The role manages inbound and outbound shipments, inventory accuracy, warehouse operations, transportation, documentation, supplier coordination, and quality inspections while ensuring compliance with company standards, UAE regulations, and health & safety requirements. UAE DRIVING LICENSE is a must. The coordinator works closely with Procurement, Sales, Projects, Finance, and suppliers to maintain smooth day-to-day operations and achieve IF HUB's operational excellence.
Key Duties & Responsibilities
A. Logistics & Transportation Management
- Coordinate and oversee all inbound and outbound shipments to ensure timely receipt and dispatch of goods.
- Plan, schedule, and monitor local and international deliveries.
- Liaise with freight forwarders, shipping agents, customs brokers, transport companies, and courier services.
- Arrange transportation based on project timelines, customer delivery schedules, and operational priorities.
- Track shipments from suppliers until final delivery to warehouse or customer.
- Resolve shipment delays, transportation issues, damages, missing items, and delivery discrepancies.
- Optimize transportation routes and logistics costs while maintaining delivery performance.
- Ensure all deliveries meet agreed service levels and deadlines.
- Coordinate urgent deliveries and special transportation requirements when necessary.
B. Shipping Documentation & Compliance
- Prepare, verify, and maintain all shipping documentation including:
- Delivery Orders
- Packing Lists
- Commercial Invoices
- Bills of Lading (BOL)
- Airway Bills (AWB)
- Insurance Certificates
- Import & Export Documents
- Ensure shipping documentation complies with UAE regulations and international trade requirements.
- Maintain accurate logistics records and filing systems.
- Coordinate with Finance and Procurement regarding shipping costs and documentation.
- Ensure compliance with customs requirements and transportation regulations.
C. Warehouse Operations
- Coordinate daily warehouse operations including:
- Receiving
- Inspection
- Storage
- Picking
- Packing
- Dispatching
- Ensure efficient warehouse layout, organization, and space utilization.
- Monitor warehouse cleanliness and housekeeping standards.
- Coordinate loading and unloading activities.
- Ensure materials are stored safely and correctly.
- Maintain FIFO (First In First Out) or FEFO practices where applicable.
- Coordinate warehouse manpower according to operational requirements.
D. Inventory Management
- Monitor inventory levels and maintain accurate stock records.
- Perform routine inventory counts, cycle counts, and annual stock audits.
- Investigate stock variances and implement corrective actions.
- Prevent stock shortages, overstocking, and inventory discrepancies.
- Coordinate stock replenishment with Procurement.
- Maintain inventory accuracy within the ERP system.
- Monitor slow-moving, obsolete, and damaged inventory.
- Ensure barcode scanning and warehouse management systems (WMS) are utilized effectively.
- Generate inventory reports for management.
E. Order Processing & Coordination
- Coordinate customer order fulfillment from warehouse to delivery.
- Ensure orders are picked, packed, and dispatched accurately.
- Coordinate purchase order receipts and stock allocation.
- Process returns, exchanges, and damaged goods.
- Coordinate with Sales and Projects to prioritize deliveries.
- Ensure customer orders are delivered according to schedule.
F. Supplier & Vendor Coordination
- Communicate regularly with suppliers regarding shipment schedules.
- Coordinate delivery appointments with vendors.
- Follow up on delayed shipments and back orders.
- Resolve supplier-related logistics issues.
- Maintain positive working relationships with logistics partners and vendors.
- Coordinate with Procurement regarding delivery performance.
G. Quality Control & Inspection
- Perform quality inspections on incoming materials and outgoing deliveries.
- Develop and maintain inspection procedures for warehouse operations.
- Verify received goods against purchase orders and specifications.
- Identify damaged, defective, or non-conforming products.
- Prepare inspection reports and non-conformance records.
- Investigate quality issues and recommend corrective actions.
- Coordinate replacement or return of defective materials.
- Ensure products meet IF HUB quality standards before dispatch.
H. Warehouse Safety & Compliance
- Ensure warehouse operations comply with UAE Health & Safety regulations.
- Maintain a clean, organized, and safe warehouse environment.
- Conduct regular warehouse inspections.
- Ensure proper handling of materials and equipment.
- Monitor compliance with company safety procedures.
- Report safety hazards and coordinate corrective actions.
- Support internal and external warehouse audits.
I. Reporting & Administration
- Maintain accurate logistics, warehouse, and inventory records.
- Prepare weekly and monthly reports including:
- Inventory Reports
- Delivery Performance Reports
- Warehouse Utilization Reports
- Shipment Status Reports
- Stock Variance Reports
- Quality Inspection Reports
- Maintain KPI reports for management review.
- Analyze logistics and warehouse performance data to recommend improvements.
- Maintain proper filing of logistics and warehouse documentation.
J. Continuous Improvement
- Identify opportunities to improve warehouse efficiency and logistics operations.
- Recommend process improvements to reduce operational costs.
- Support implementation of ERP, Warehouse Management Systems (WMS), and barcode systems.
- Improve inventory accuracy and warehouse productivity.
- Participate in departmental improvement initiatives.
- Collaborate with internal departments to streamline supply chain processes.
Key Performance Indicators (KPIs)
- On-Time Delivery Rate
- Inventory Accuracy
- Order Fulfillment Accuracy
- Warehouse Stock Variance
- Shipment Documentation Accuracy
- Delivery Lead Time
- Warehouse Space Utilization
- Inventory Turnover
- Supplier Delivery Performance
- Number of Quality Inspection Non-Conformances
- Warehouse Safety Compliance
- Customer Delivery Satisfaction
Qualifications
- Bachelor's Degree or Diploma in Logistics, Supply Chain Management, Business Administration, or a related field.
- Certifications in Logistics, Warehouse Management, or Supply Chain (preferred).
Experience
- 3–5 years of experience in logistics, warehouse, or inventory coordination.
- Experience in UAE logistics and supply chain operations preferred.
- Experience within the interior design, construction, fit-out, retail, or trading industry is an advantage.
- UAE DRIVING LICENSE is a must
Technical Skills
- ERP systems (e.g., Acodax, SAP, Oracle, Microsoft Dynamics, Odoo, Zoho, etc.)
- Warehouse Management Systems (WMS)
- Barcode scanning systems
- Microsoft Excel (Advanced)
- Microsoft Word & Outlook
- Inventory management software
- Logistics tracking platforms
Core Competencies
- Logistics Coordination
- Warehouse Operations Management
- Inventory Control
- Supply Chain Coordination
- Transportation Planning
- Quality Inspection
- Documentation Management
- Problem Solving
- Analytical Thinking
- Time Management
- Communication & Negotiation
- Attention to Detail
- Teamwork & Collaboration
- Customer Service Orientation
- Ability to work under pressure and meet deadlines
Pay: AED6,000.00 - AED8,000.00 per month
Education:
Experience:
- Logistics & Warehouse Coordinator: 5 years (Preferred)
- Inventory management: 5 years (Preferred)
Language:
License/Certification:
- UAE DRIVING LICENSE (Preferred)
Location:
Work Location: In person