Job Title: Executive Assistant
Location: Draper, UT (on-site)
Job Type: Flex-time, with opportunity to grow into full-time (minimum 30 hours/week)
---
I'm a real estate agent with Windermere in Draper, UT, and I'm hiring an Executive Assistant to be my right hand. This is a client-facing, in-person role managing the systems, coordination, and day-to-day details that keep my real estate business running. I believe buying or selling a home is one of the biggest moments in a person's life, and I stay in touch with clients long before they're ready to move and long after they've closed. This role exists because I can't do that well without someone who cares about the same details I do, from the gift that shows up at the right moment to the question that gets answered before it's even asked.
This role will grow. As the business continues to expand, you'll have the opportunity to take on more operations and leadership responsibility over time.
Responsibilities
- Serve as the primary point of contact for buyers and sellers, staying proactive about what's needed next rather than waiting to be asked
- Coordinate personal touches for clients, including gifts, celebrations, and thank-yous
- Guide buyers through early steps: questionnaires, introductions, and getting ready to buy
- Get listings market-ready: coordinate photos, disclosures, signage, and vendor deliveries
- Once a file goes under contract, hand it off to our transaction coordinator, who owns paperwork and deadlines from there; you stay the client's familiar point of contact through closing
- Manage marketing and communications: email, postcards, social content, and online presence
- Promote and help produce client appreciation events and manage related materials and giveaways
- Manage the sphere of influence (SOI) and CRM, keeping contacts and follow-ups current
- Keep digital files (Google Drive) and the physical office organized and easy to navigate
Tools & Platforms
- Google Workspace (Gmail, Drive, Docs, Sheets)
- Microsoft Office
- Canva
- Adobe
- Dropbox
- Meta platforms: Instagram, Facebook
- YouTube
- Content and video tools: Instagram Edits, Loom, Plaud
- Apple devices and software
Qualifications
- Real estate experience preferred, ideally in a coordinator or client-facing role
- Real estate license required within your first six months on the job (cost covered)
- Proactive, organized, and comfortable owning systems and checklists
- Comfortable working closely with our transaction coordinator, a fellow team member, while contract negotiations remain mine to handle as the lead agent
- Reliable, in-person availability for a Draper-based office role, including occasional fieldwork
Schedule
- Normal business hours (e.g., 9am-3pm or 10am-4pm), Monday through Friday
- One to two evenings or weekends per quarter for client appreciation events
Pay: $25.00 per hour
Benefits:
Work Location: In person
No skills tagged on this role yet — the nightly sweep will pick them up.
Not scored yet — pull fresh jobs to compute your match.